Use Pico to coordinate work, communicate clearly, and keep work moving across teams:
1. See what’s assigned and what’s available
Use Team to see all work across your team, including what’s assigned, what’s overdue, and what’s still open for someone to pick up. If needed, you can print work orders for the day.
Team members use My Work to see what’s assigned to them and grab available team work, helping keep things moving.
2. If you like to plan visually, use Calendar and switch to Day view.
From here, you can see all of today’s Work Orders in one place:
Work Orders grouped by status (open, in progress, on hold, completed)
what’s scheduled for today at a glance
who’s available on your team, alongside the work
This makes it easy to compare today’s workload to available staff and rebalance before work falls behind. You can do this by:
adjusting assignments when priorities change
moving Work Order dates if coverage is tight
3. Plan work beyond today
Calendar also lets you toggle to a week or month view, so you can look ahead and:
space work realistically
avoid overloading a single team or day
plan around known busy periods
Drag and drop work to adjust schedules as priorities change.
4. Schedule routine work in bulk
When Creating a Work Order, use Work Order Templates and Recurring Work to plan routine tasks like preventative maintenance, inspections, and deep cleans.
5. Collaborate in one place
Use shared visibility, comments and tagging to:
coordinate across Engineering, Housekeeping, and Front Desk
add context to work in progress
reduce side conversations and follow-ups
Pico becomes the source of truth for where work stands.
Who can do this?
Owners, Admins, Managers